Invoice capture and coding
Supplier invoices arrive by email or upload, are captured and coded to the right account, job and tax code, and matched to purchase orders where you use them.
Managed accounts payable
Managed accounts payable in Calgary
Accounts payable is where small businesses lose money quietly — duplicate payments, missed early-payment terms, and no one person who can say what is actually owed this week.
Approval workflow
Invoices routed to whoever is entitled to approve them, with limits by amount and a record of who approved what. Nothing gets paid because it was the loudest email in the inbox.
Scheduled payment runs
A regular run — weekly or twice monthly — prepared for your release. You keep the authority to send money; we prepare the batch and the supporting detail.
Vendor management
Clean vendor records, banking details verified before they are changed, duplicate suppliers merged, and statements reconciled so credits get used instead of aging out.
Separation of duties
In a small team the person who enters the invoice is usually the person who pays it. Moving entry and preparation outside the business restores a separation you cannot otherwise afford — and payment fraud almost always enters through AP.
Reporting
A live AP aging, a committed-spend view of the next few weeks, and GST on payables captured correctly so input tax credits are complete when the return is filed.
Common questions
Do you get access to our bank account?
No. We prepare the payment batch and the supporting detail; releasing the money stays with you. That separation is the point of the service.
Can you handle receivables too?
Yes — invoicing, statements and follow-up on overdue accounts. Most clients start with payables because that is where the money leaks.
Talk to us before you commit to anything
Thirty minutes, no charge, and a straight answer on whether we're the right fit — including when we're not. You'll have the scope and the fee in writing before any work starts.